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Company Onboarding Flow

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Overview

You can integrate a new company into the system using either a One-Step or Multi-Step onboarding approach.

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⚠️ Note:

At least one employee must be added during onboarding. This is essential to configure payroll, assign roles, and activate workflows.

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🚀 One-Step Onboarding Process

Use the createBusiness API to streamline the entire company onboarding process into a single call.

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Included Operations:

  • Register the company
  • Add an admin user
  • Submit KYB (Know Your Business) information
  • Set company location
  • Initiate KYB verification

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📝 Important:

Ensure accurate companyLocation and kybInformation details (as described in Steps 3 and 4 of the Multi-Step Process). ✅ Recommended if you prefer a simplified onboarding flow with fewer API calls.

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🧩 Multi-Step Onboarding Process

Use this method for more granular control and visibility into each stage of the onboarding flow. This ensures full compliance, flexibility, and traceability.

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🔹 Step 1: companyRegistration

Purpose: Create the company profile. Details:
  • Initializes a new company
  • Creates a default admin user
  • Returns a unique companyId for subsequent steps

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🔹 Step 2: updateAdminUser

Purpose: Update details of the default admin user. Details: Optional updates: first name, last name, email, phone Required fields for beneficial Owners:
  • address1, city, state, zipcode, country, ssn, dateOfBirth, payrollAdmin, beneficialOwner, ownershipPercentage
Ensures correct contact information is associated with the company.

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🔹 Step 3: addKybInformation

Purpose: Submit KYB data for regulatory compliance. Details:
  • Required fields include entity type, registration number, incorporation date, etc.
  • Enables KYB verification

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Supported Entity Types:

  • C Corp
  • S Corp
  • LLC
  • Single Member LLC
  • LLP
  • Partnership
  • Sole Proprietor
  • Non-Profit

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⚠️ Important:

Choose the entity type that matches the company’s legal registration.

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🔹 Step 4: addCompanyLocation

Purpose: Set up the company’s primary physical location. Details:
  • Location types: Main, Branch, or Corporate
  • Required for regional compliance, tax jurisdiction, and audit readiness

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🔹 Step 5: initiateKyb

Purpose: Trigger KYB verification. Details:
  • Returns status: PENDING, VERIFIED, or FAILED

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🔹 Step 6: Add Company Bank Account

Purpose: Connect a valid bank account for payroll transactions. Options: 1. Manual Entry with Microdeposit Verification
  • Fields: Account Number, Routing Number, Bank Name, Account Type, etc.
2. Plaid Integration
  • Securely connect bank accounts via Plaid
  • Automatically fetches and verifies banking details
🔐 Only verified bank accounts are eligible for payroll disbursement.

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🔹 Step 7: Add Pay Schedule

Purpose: Define payment frequency and pay period configuration. Details:
  • Frequencies: Weekly, Bi-Weekly, Semi-Monthly, Monthly
  • Set payBeginDate, payEndDate, and payDay
🔁 For Semi-Monthly/Monthly frequencies, use the getPayBeginDates API or reference the Payroll Calendar. ✅ Once these steps are completed, the company is considered onboarded and can access all platform features based on verification status.